Document shredding can provide a variety of benefits to your company. While most important documents are stored digitally, it isn’t uncommon for a company to keep some paper records. If any of those documents contain confidential information, you don’t want them getting into the wrong hands. Here is how shredding can help a business stay secure and organized at the same time.
Shredding Can Reduce the Amount of Clutter in the Office
No matter what your intentions are, it is easy for paperwork to pile up on your desk, in a filing cabinet or even on the floor. This makes it easier to throw away an important document by accident or make it easier for someone to take an important document without you even knowing it. When you engage in document destruction, you eliminate the possibility of each situation occurring. However, if you do want to get rid of an important document, make sure that you scan it into a computer or onto your phone.
You May Be Required to Get Rid of Certain Documents
If an employee leaves your company, it may be necessary to destroy records related to that employee after a year or two. Even if you aren’t required to do so, it is in your best interest to ensure that all documents that have employee information are gotten rid of as soon as you are able to do so. This reduces the odds of an employee lawsuit because his or her information was stolen or otherwise used inappropriately.
Document Shredding Can Protect Intellectual Property
Shredding documents may make it easier to ensure that the competition is not able to get their hands on them or copy them in any manner. While you may retain a digital copy, you don’t have to show anyone digital copies of a patent, a product design or anything else that may need to be shown to an outsider. Once the physical copy is destroyed, you can rest assured that there is no way for anyone to see it without your permission in the future.
You Don’t Have to Destroy Documents By Yourself
If you want to get rid of documents, you can either do so on your own or hire a paper shredding services company to do it for you. This may be beneficial if you have large numbers of documents or need to make sure that they are destroyed according to industry standards. When done right, they cannot be reconstructed by those who want the information from those documents.
Destroying documents ensures that they go away forever and cannot be seen by anyone in the future. It protects your company, it protects anyone who is named in a document or documents and it ensures that outdated or irrelevant pieces of paper don’t create unnecessary clutter in the office.