Monthly Archives:May 2016

Clean Office

Cleaner Than Clean: Office Cleaning Tips

Steven No Comments

Although you may have already contracted an office cleaning service for your workplace, there are still a number of things you can do to ensure cleanliness and tidiness. Getting everyone in the company involved in the cleanup effort will help commercial cleaning services do a better job, and it generally contributes to a cleaner workplace all around. Here are some tips on keeping your office neat and tidy.


Keep cleaning materials handy

Having essential cleaning materials readily available will encourage everyone to pitch in and do his share. Keep a closet or even just a couple of drawers in the general work area stocked with dusting sprays, glass cleaning solutions, wet wipes, paper towels, rags, and brushes. These materials should be sufficient for all but the most difficult cleaning jobs.


Keep things organized

Minimizing clutter is an important aspect of keeping the office space clean. Any piece of office equipment that can be moved should be returned to its proper place as soon as possible after use. Filing cabinets, pigeon holes, and overhead storage compartments can also help reduce clutter considerably.


Reduce desk clutter

Desk clutter should also be reduced, with each employee taking on the responsibility of keeping his own desk tidy. A cluttered desk often results in a domino effect wherein the clutter slowly starts to spread outward from the desk area. Clutter also hinders efficiency, limits productivity, and results in a generally messier office.


Clean your computer periodically

Computers are practically ubiquitous in the workplace by now, and they require their own special care and attention. The monitor and keyboard should be wiped down regularly with special wipes that can be purchased from a computer supply store. It is also a good idea to discourage employees from eating at the workstation. If it cannot be avoided, make sure that everyone is informed of his responsibility to keep his own workspace clean.


Clean your phone even more often

Because phones are handled by more people, they require even more frequent cleaning than computers. Periodic dusting is necessary, and a general purpose cleaning spray can be used for cleaning off oil and gunk buildup. It is also advisable to wipe the ear and mouthpieces and the dial pad with rubbing alcohol.


Keep common areas clean

Areas where people gather or those that are used constantly throughout the day are magnets for trash and clutter. Common areas such as these should be cleaned by the people who use them, immediately after they are done. It is also advisable to implement alternating schedules for taking out the trash receptacles from the common area.


Set up a system for the office kitchen/pantry 

Cleanliness is especially important in office kitchens, pantries, or any other spaces where food is consumed, prepared, or stored. Employees should be required to clean up after themselves, and to segregate their trash for disposal. Employees should also label any food they store in the office fridge with their name and contents. This will prevent the accumulation of containers of food with unknown contents and unknown owners. The fridge should also be cleaned out entirely from time to time, with any remaining food consumed or discarded.

Document Shredding

Document Shredding – Why Is It Important For Your Business?

Steven No Comments

Document shredding can provide a variety of benefits to your company. While most important documents are stored digitally, it isn’t uncommon for a company to keep some paper records. If any of those documents contain confidential information, you don’t want them getting into the wrong hands. Here is how shredding can help a business stay secure and organized at the same time.


Shredding Can Reduce the Amount of Clutter in the Office

No matter what your intentions are, it is easy for paperwork to pile up on your desk, in a filing cabinet or even on the floor. This makes it easier to throw away an important document by accident or make it easier for someone to take an important document without you even knowing it. When you engage in document destruction, you eliminate the possibility of each situation occurring. However, if you do want to get rid of an important document, make sure that you scan it into a computer or onto your phone.


You May Be Required to Get Rid of Certain Documents

If an employee leaves your company, it may be necessary to destroy records related to that employee after a year or two. Even if you aren’t required to do so, it is in your best interest to ensure that all documents that have employee information are gotten rid of as soon as you are able to do so. This reduces the odds of an employee lawsuit because his or her information was stolen or otherwise used inappropriately.


Document Shredding Can Protect Intellectual Property

Shredding documents may make it easier to ensure that the competition is not able to get their hands on them or copy them in any manner. While you may retain a digital copy, you don’t have to show anyone digital copies of a patent, a product design or anything else that may need to be shown to an outsider. Once the physical copy is destroyed, you can rest assured that there is no way for anyone to see it without your permission in the future.


You Don’t Have to Destroy Documents By Yourself

If you want to get rid of documents, you can either do so on your own or hire a paper shredding services company to do it for you. This may be beneficial if you have large numbers of documents or need to make sure that they are destroyed according to industry standards. When done right, they cannot be reconstructed by those who want the information from those documents.

Destroying documents ensures that they go away forever and cannot be seen by anyone in the future. It protects your company, it protects anyone who is named in a document or documents and it ensures that outdated or irrelevant pieces of paper don’t create unnecessary clutter in the office.